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Annual reporting

All awards must have an annual financial acquittal and an annual progress report submitted to the Heart Foundation. The progress report summarises the research progress for the calendar year. For the year ending 31 December 2018, these are due from 1 January 2019 (received no later than 31 March 2019) and must be submitted via the administering institution’s research office.

Please note: For some awards, due dates and reporting may vary. Please check the funding agreement for details. 

As these forms are regularly updated, please use the forms below: 

Requesting changes to existing awards

Please be advised that requests may take up to three months to be approved, depending on the complexity of the request.


Extension requests

Extension requests must be made three months prior to the award end date and will not be considered if there are outstanding milestones against the award. Requests made after the end date will not be considered.

Scholarship extensions can be granted for a maximum of six months, and may cover both time and stipend. Fellowships and grants may be extended in time only.

Leave of absence requests

Requests to take leave of absence (e.g. maternity leave, carer’s leave, health leave), must be made four weeks prior to the first day of the proposed leave and must be made while the award is still tenable. 

Changing Administering Institutions

Transferring an award between institutions must be approved by the Heart Foundation and a number of conditions need to be met, for example, the new administering institution must be able to provide the facilities and services necessary to carry out the award. The awardee must have agreement from both institutions involved and a new funding agreement must be signed by the new institution. If you are co-funded by the NHMRC, any request to transfer to another administering institution must be made to the NHMRC.

Change of Full Time Equivalency (FTE)

Change in FTE applies to scholarships and fellowships only. The minimum FTE is dependent on the award and is stipulated in award Instructions. If there is a change in budget, please see Budget and project variations below.

Budget and project variations

If you think you may need to request a variation to your agreed budget or project, please contact the Research Team for an initial discussion as soon as possible.

Keeping us up-to-date

Public awareness is crucial to our role in funding research. The Heart Foundation’s ability to fund research is dependent on raising money through public donation. Let us know in advance if there is going to be any publicity surrounding your research, including the publication of research articles or presenting at conferences. The Heart Foundation is always looking to assist researchers in promotion of this publicity via media and social media platforms..

Acknowledging Heart Foundation Support

The support of the Heart Foundation must be acknowledged in any publications or presentations arising from research we have supported. 

The Heart Foundation logo must not be used without prior written consent from the Research Program. 

Examples of appropriate wording for acknowledgements:

‘[Title] [Surname] was supported by a [Award Name] [Award ID No.] from the National Heart Foundation of Australia.’


‘This work was supported by a [Award Name] [Award ID No.] from the National Heart Foundation of Australia.’

Where applicable, co-funding partners must also be acknowledged. Please check your funding agreement for details.

2019 funding guideline updates

Updates can be found here

Contacting us

You can contact the Research Team by email or by calling us on (03) 9321 1581.