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Annual reporting

It is a requirement of Heart Foundation funding for Researchers to submit annual compliance reports. These reports are:

Financial acquittals – for all currently funded researchers showing expenditure of the calendar year and a request for any carry over funding into the next year

• Progress Reports – for all currently funded researchers to detail the progress made in the research project for the calendar year. These reports collect important data that is used by the Heart Foundation to report on the impact our funding dollars make to Cardiovascular research in Australia. In 2020, progress report templates will be sent to researchers via email. Please do not commence your progress report until you receive the new template in January.

Collaboration and Exchange Award Progress/Expenditure Acquittal - To be submitted within 30 days of completing the award Compliance reports are due from 1 January and must be received no later than 31 March.

Compliance reports must be submitted by you administering institute’s research office. Please note: For some awards, due dates and reporting may vary. Please check the funding agreement for details.

Requesting changes to existing awards

Please be advised that requests may take up to three months to be approved, depending on the complexity of the request.

 

Leave of Absence and Extension Requests

Extension requests must be made three months prior to the award end date and will not be considered if there are outstanding milestones against the award. Requests made after the end date will not be considered.

Scholarship extensions can be granted for a maximum of six months and may cover both time and stipend. Fellowships and grants may be extended in time only.

Requests to take leave of absence (e.g. maternity leave, carer’s leave, health leave), must be made four weeks prior to the first day of the proposed leave and must be made while the award is still tenable.

 

Changing Administering Institutions

Transferring an award between institutions must be approved by the Heart Foundation and a number of conditions need to be met, for example, the new administering institution must be able to provide the facilities and services necessary to carry out the award. The awardee must have agreement from both institutions involved and a new funding agreement must be signed by the new institution. If you are co-funded by the NHMRC, any request to transfer to another administering institution must be made to the NHMRC.

 

Change of Full Time Equivalency (FTE)

Change in FTE applies to scholarships and fellowships only. The minimum FTE is dependent on the award and is stipulated in award Instructions. If there is a change in budget, please see Budget and project variations below.

 

Budget and project variations

If you think you may need to request a variation to your agreed budget or project, please contact the Research Team for an initial discussion as soon as possible.

Keeping us up-to-date

Public awareness is crucial to our role in funding research. The Heart Foundation’s ability to fund research is dependent on raising money through public donation. Let us know in advance if there is going to be any publicity surrounding your research, including the publication of research articles or presenting at conferences. The Heart Foundation is always looking to assist researchers in promotion of this publicity via media and social media platforms. 

Acknowledging Heart Foundation Support

The support of the Heart Foundation must be acknowledged in any publications or presentations arising from research we have supported. 

The Heart Foundation logo must not be used without prior written consent from the Research Program. 

Examples of appropriate wording for acknowledgements:

‘[Title] [Surname] was supported by a [Award Name] [Award ID No.] from the National Heart Foundation of Australia.’

or

‘This work was supported by a [Award Name] [Award ID No.] from the National Heart Foundation of Australia.’

Where applicable, co-funding partners must also be acknowledged. Please check your funding agreement for details.

Contacting us

You can contact the Research Team by email research@heartfoundation.org.au or by calling us on (03) 9321 1581.