Managing your funding

COVID-19 Announcement The Heart Foundation recognises that the Coronavirus (COVID-19) is affecting many members of the Australian community, including our Heart Foundation research community. We are currently in conversations with your administering institutes to gain an understanding of how COVID-19 is presently affecting your institute. The Heart Foundation understands that you may be directly impacted by Coronavirus. Should your project require an extension and/or variation, please contact your Administering Institutes Research Office. Any requests should be submitted via the regular forms found on this page. Please note, we are not defining “directly impacted”, instead we will assess each request on a case-by-case basis. You may want to pause your research, apply for and extension or it might be that later in the year you assess the delays you have incurred and then apply for an extension. The only thing we ask is that you submit and request 3 month prior to your funding agreement ending. Post: 10:23, 24 April 2020

Once you’ve received your research grant from the Heart Foundation, you’ll need to ensure certain requirements are met.  

All processes, resources and expectations around accepting and managing grants at the Heart Foundation can be found below. 

Annual compliance reporting 

It’s a requirement of Heart Foundation funding for researchers to submit annual compliance reports. See what these reports include below. 

Financial acquittals  

This is for all currently funded researchers showing expenditure of the calendar year and a request for any carry-over funding into the next year.  

Download a financial acquittal form now. 

Progress reports  

This is for all currently funded researchers to detail the progress made in their research project for the calendar year. These reports collect important data that’s used by The Heart Foundation to report on the impact our funding dollars make to cardiovascular research in Australia.   

From 2022, Progress reports will need to be submitted via your Heart Foundation Research Portal account. Watch this short video to see how to access your progress report in the Research Portal.  

If you are having any issues accessing your progress reports via the Research Portal, email the Research team for assistance: research@heartfoundation.org.au.

Collaboration and Exchange Award progress/expenditure acquittal  

This is to be submitted within 30 days of completing the award.  

Download a Collaboration and Exchange Award progress/expenditure acquittal form now. 

All compliance reports can be submitted from 1 January and must be received by us no later than 31 March. These reports must be submitted by your administering institute’s research office. 

Please note: For some awards, due dates and reporting may vary. Please check the funding agreement for details.  

Requesting changes to existing awards 

Please be advised that requests for changes to existing awards may take up to three months to be approved, depending on the complexity of the request. 

Leave of absence and extension requests 

Extension requests must be made three months prior to the award end date and will not be considered if there are outstanding milestones against the award. Requests made after the end date will not be considered. 

Scholarship extensions can be granted for a maximum of six months and may cover both time and stipend. Fellowships and grants may be extended in time only. 

Requests to take leave of absence (e.g. parental leave, carer’s leave, health leave), must be made four weeks prior to the first day of the proposed leave and must be made while the award is still tenable.  

Download the leave of absence and extension request form now. 

Changing administering institutions 

Transferring an award between institutions must be approved by the Heart Foundation and a number of conditions need to be met. For example, the new administering institution must be able to provide the facilities and services necessary to carry out the award.  

The awardee must have agreement from both institutions involved and a new funding agreement must be signed by the new institution.  

Download the changing administering institution form now. 

Change of Full Time Equivalency (FTE) 

Change in FTE applies to scholarships and fellowships only. The minimum FTE is dependent on the award and is stipulated in award instructions. If there’s a change in budget, please see Budget and Project Variations below. 

Download the change of Full Time Equivalency (FTE) form now. 

Budget and project variations 

If you think you may need to request a variation to your agreed budget or project, please contact our Research Team for an initial discussion as soon as possible. 

Publicity and promotion 

Public awareness is crucial to our role in funding research. The Heart Foundation’s ability to fund research is dependent on raising money through public donation.  

Let us know in advance if there’s going to be any publicity surrounding your research, including the publication of research articles or presenting at conferences. The Heart Foundation is always looking to assist researchers in promotion of this publicity via media and social media platforms.  

Acknowledging Heart Foundation support 

The support of the Heart Foundation must be acknowledged in any publications or presentations arising from research we have supported.  

Examples of appropriate wording for acknowledgements include:  

• ‘[Title] [Surname] was supported by a [Award Name] [Award ID No.] from the National Heart Foundation of Australia.’ 
• ‘This work was supported by a [Award Name] [Award ID No.] from the National Heart Foundation of Australia.’ 

The Heart Foundation logo must not be used without prior written consent from the Research Program team.  

Where applicable, co-funding partners must also be acknowledged. Please check your funding agreement for details. 

For more information about managing your funds, contact the Research Team:  

• Email:  research@heartfoundation.org.au  
• Phone: (03) 9321 1581 

For more information about applying, read the full instructions for each award.


Apply now

*Please note the application will only be available on the portal from the open date